Admissions

Starting at The Horsell Village School

Information for new and prospective parents

If you are new to the area, or interested in applying for a place in one of our current year groups; please see the dates below:

• Reception (children with birthdays 1/9/19 to 31/8/20)
• Year 1 (children with birthdays 1/9/18 to 31/08/19)
• Year 2 (children with birthdays 1/9/17 to 31/8/18)

Please telephone our office and speak to Rachel Cadey, our admissions coordinator on 01483 714804.

Admission arrangements for The Horsell Village School 

If your child is due to start school in September 2025 (birthday between 1/9/20 to 31/8/21) you can apply online after the 2nd November 2024 at www.surreycc.gov.uk/admissions. If you do not have access to the internet please contact Surrey County Council for a paper form 0300 200 100 4 and return directly to the address at the top of the form. 

Admissions policy and more information

To view The Horsell Village school’s admission policy please click on the relevant year:

The SWAN Trust Admissions Policy For Academic Year 2024-25

The SWAN Trust Admissions Policy For Academic Year 2025-26

The SWAN trust Admissions Policy for Academic year 2026-27

The SWAN Trust, as the admission authority for all schools within the Multi Academy Trust (MAT), are conducting a full consultation on admission arrangements, including one proposed change for The Oaktree School, within the Trust for September 2024.  

The Schools are: 

Barnsbury Primary School and Nursery, Woking, Surrey – no change 
Beaufort Primary School, Woking, Surrey – no change 
The Hermitage School, Woking, Surrey – no change 
The Horsell Village School, Woking, Surrey – no change 
Kingfield Primary School, Woking, Surrey – no change 
The Oaktree School, Woking, Surrey – to reduce Published Admissions Number (PAN) from 90 to 60 
 
Full details of the consultation and the changes being proposed are below:

The SWAN Trust Admissions Policy Consultation for 2024-2025

Please see link to consultation to reduce PAN at Knaphill from 90 to 60 for September 2026

The SWAN Trust Admissions Policy Consultation for 2026-27

Please Note:

Guidance on the education of children out of their chronological year group 

Our admissions criteria for September 2025 are as follows:

The Horsell Village school takes 90 children each year as we are a three form entry school.

The Horsell Village school selection criteria is in the following order : Please refer to admissions policy for further information.

1. Looked after children and previously looked after children
2. Exceptional social/medical need
3. Siblings currently attending The Horsell Village School
4. Children of teachers at the school 
5. Siblings who previously attended The Horsell Village School 
6. Any other children

There is no set catchment area and it changes dependent upon the applications received for that particular year. For example, the catchment area for September 2023 was 1.890 and September 2024 was 2.327

Allocation of Places

Children with an Education Health and Care plan (EHCP) that names the School will be allocated a place before other applicants are considered. In this way, the number of places available will be reduced by the number of children with a statement that has named the School.

The allocation across the criteria for The Horsell Village School for Academic year September 2023-24 and previous years was:

Over subscription

If there is over subscription within any criteria, priority is given according to the distance from the pupil’s permanent home address to the school. Distance measured by a straight line from the address point of the pupil’s house, as set by Ordnance Survey to the nearest school gate for pupils to use.

Appeals for September 2024 resulting from year of entry or transfer applications:

NB: Appeals will not start being heard until after the relevant closing date has passed.

Appeals lodged after these dates will be heard within 40 school days of the appeal deadline or 30 school days of being lodged, whichever is the later date.

Appellants will be sent notification of their appeal hearing at least 10 clear school days in advance of the hearing.  Appellants will be sent a copy of the school’s case 7 clear working days in advance of the hearing.

Appellants must ensure that any further evidence not included with their initial appeal, is received by 5pm on the day preceding three clear working days prior to the appeal hearing date.  Any additional evidence or information received after this date might not be considered at the appeal hearing.

Using Surrey County Council’s ‘Find a School’ application

Please note that the ‘find a school’ application available on Surrey County Council’s website is presented to parents as an indicator of what their home to school distance might be but it does not claim to present the home to school distance that will be used in the admissions process. ‘Find a school’ uses NLPG data to identify an address point within the child’s home address whereas the system used by the admissions team uses address base data. The difference is minimal.

In year admissions

As an academy The Horsell Village school manages it’s own waiting lists for current years. If there is a space available in the year group requested, you will, under normal circumstances be offered the place. If there is no place available, your child’s name will be added to our waiting list and we will contact you if a place becomes available. 

For in year applications please download the following form

In Year Application Form

and return directly to the school office via email : admissions@horsell-village.surrey.sch.uk

or by post :

The Horsell Village School

Church Hill

Horsell

Woking

Surrey

GU21 4QQ

All parents have a right to express a preference for the school they would like their child to attend and a right to lodge an appeal if a place has been refused. For in year applications places are usually refused because the school has reached it’s published admissions number.

Parent Tours for entry in September 2025

Please see the tour dates below. If you wish to join a tour please call the office on 01483 714804 and we will book you on. Please note the tour is just for the parents.

Tour Dates: 

Monday 30th September 9.30am and 2.00pm-FULL

Tuesday 8th October 9.30am and 2.00pm-  FULL

Friday 11th October 9.30am and 2.00pm-FULL

Tuesday 15th October 6.00pm evening tour to include a talk from Mrs Wand - Headteacher at Horsell Church of England Junior School)

Wednesday 13th November  9.30am and 2.00pm-FULL

Monday 18th November 9.30am and 2.00pm -FULL

Thursday 21st November 9.30am and 2.00pm -FULL

Tuesday 26th November 6.00pm- Evening Tour to include a talk from Mrs Wand- Headteacher at Horsell Church of England Junior School 

Tuesday 3rd December 2.00pm - FULL

Thursday 9th January 9.40am and 2.00pm- FULL

Monday 13th January  9.30am and 2.00pm

Annual Celebration of Learning – 2025 

Date TBC

This is an annual event where all are welcome, and offers you an informal opportunity to bring your children and families to look around the school, meet the staff, and see our current children’s work on display. You can drop in at any time during the Celebration of Learning wander around the school and spend as long as you like in each of the classrooms, members of staff will be around to help you on an informal basis should you need directing anywhere or wish to briefly introduce yourselves as new starters or prospective parents.